This privacy notice provides you with details of how I / we collect and process your personal data at my/our practice.
By providing me / us with your data, you warrant to us that you are over 13 years of age.
Member Name / Practice Name [is/am/are] the data controller and I am / we are responsible for your personal data (referred to as “I”, “my”, “we”, “us” or “our” in this privacy notice)..
+ 44(0)1672 539582
WHAT DATA DO I / WE COLLECT ABOUT YOU, FOR WHAT PURPOSE AND ON WHAT GROUND WE PROCESS IT
Personal data means any information capable of identifying an individual. It does not include anonymized data.
I / we may process the following categories of personal data about you:
Communication Data that includes any communication that you send to me / us whether that be through email, text, social media messaging, social media posting or any other communication that you send to me / us. I / We will process this data solely for the purposes of communicating with you for record keeping purposes. My / Our lawful grounds for this processing is my / our legitimate interests which in this case is / are to reply to communications sent to me / us, for the purpose of keeping records up to date.
Customer Data that includes data relating to any purchases of treatments / services such as your name, title, home address, email address, and phone number(s). I / We process this data to supply the treatments and/or services you have purchased and to keep records of such transactions. My / Our lawful grounds for this processing is the performance of a contract between you and me / us and/or taking steps at your request to enter into such a contract.
Marketing Data that includes data about your preferences in receiving marketing from me / us and my / our third parties and your communication preferences. I / We process this data to enable me / us to you to provide you with details of the services I / we provide, to deliver relevant website content and advertisements to you and measure or understand the effectiveness of this advertising. My / Our lawful grounds for this processing is my / our legitimate interests which in this case is / are to develop my / our marketing strategy.
I / We may use Communications Data, Customer Data and Marketing Data to deliver relevant advertisements to you and to measure or understand the effectiveness of the advertising I / we serve to you. My / Our lawful grounds for this processing is legitimate interests which is to operate my / our business. I / We may also use such data to send other marketing communications to you. My / Our lawful ground for this processing is either consent or legitimate interests.
I / We may collect Sensitive Data about you. Sensitive Data refers to data that includes details about your health and current and historic medical information. Sensitive Data is collected on a confidential basis for the sole purpose of conducting Shiatsu and / or other complementary medical treatments. I / We do not collect data about your race or ethnicity, religious or philosophical beliefs or sexual orientation.
HOW I / WE COLLECT YOUR PERSONAL DATA
I / We may collect data about you by you providing the data directly to me / us (for example by filling in forms in my / our practice or by sending me / us emails).
My / Our lawful ground of processing your personal data is to send you marketing communications based upon your consent.
Before I / we share your personal data with any third party for their own marketing purposes I / we will obtain your express consent.
You can ask me / us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you.
If you opt out of receiving marketing communications, this opt-out does not apply to personal data provided as a result of other transactions including patient treatment sessions.
DISCLOSURES OF YOUR PERSONAL DATA
I / We may have to share your personal data with the parties set out below:
Service providers who provide IT and system administration professional advisers including lawyers, bankers, auditors and insurers
Government bodies that require me / us to report processing activities.
Third parties to whom I / we sell, transfer, or merge parts of my / our business or my / our assets.
I / We require all third parties to whom I / we transfer your data to respect the security of your personal data and to treat it in accordance with the law of England and Wales / Scotland. I / We only allow such third parties to process your personal data for specified purposes and in accordance with my / our instructions.
I / We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation. I / We also allow access to your personal data only to those employees and partners who have a business need to know such data. They will only process your personal data on my / our instructions and they must keep it confidential.
I / We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if I / we are legally required to.
I / We will only retain your personal data for as long as necessary to fulfil the purposes I / we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for I / we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes the law requires me / us to keep basic information about my / our customers (including contact data) for six years after they stop being clients.
In some circumstances I / we may anonymise your personal data for research or statistical purposes in which case I / we may use this information indefinitely without further notice to you.
YOUR LEGAL RIGHTS
Under data protection laws you have rights in relation to your personal data that includes the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at:
I / We may need to request specific information from you to help me / us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. I / We may also contact you to ask you for further information in relation to your request to speed up my / our response.
I / We will try to respond to all legitimate requests within one month. Occasionally it may take me / us longer than a month if your request is particularly complex or you have made a number of requests. In this case, I / we will notify you.
If you are not happy with any aspect of how I / we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). I / We would be grateful if you could contact me / us first if you do have a complaint so that I / we can try to resolve it for you.